Instructions for creating a presentation in Microsoft Power Point. What free programs can be used to create a presentation

A presentation is something like a movie, a demonstration of what the narrator is talking about. There you can add not only text and photos, but also diagrams, graphs, charts, videos and music.

Such mini-movies are used to accompany lectures, reports, visual presentation of some product or service.

You can make a presentation on your computer yourself. This will require PowerPoint. It is part of the Microsoft Office suite, along with Word and Excel.

Create presentations in PowerPoint

Go to Start - All Programs - Microsoft Office and select Microsoft Office PowerPoint from the list.

A program that looks very similar to Word will open. But her sheets are slightly smaller in size and are called slides. It is on them that all information will be placed.

To add a slide, click on the "Create Slide" button at the top ("Home" tab).

The left side of the program shows all the added slides to make it easier to switch between them. To remove an extra one, you need to right-click on it and select the "Delete Slide" item.

To change the arrangement of elements, click on the "Layout" button at the top and select the appropriate option from the list.

You should save the presentation in the same way as in Word - through the "File" (round button in the left corner) - "Save as ...".

You can learn more about saving from this lesson.

Decor

Initially, slides are added in the classic form - white, like regular sheets. But this view can be changed. To do this, the program has a special tab "Design".

The most important part is Themes. These are ready-made designs.

By default, the selected theme is applied to all slides at once. But you can assign it only to some. To do this, select the desired slides (on the left side while holding down the Ctrl key), then click right mouse button topic and select Apply to Selected Slides.

And you can adjust the assigned design through the "Colors", "Fonts", "Background Styles" buttons.

Slides are filled with information in the same way as in Microsoft Word.

Text . To print the text, you need to click in the place where it should be (for example, in the “Slide Title” part). The stick that symbolizes the cursor will start flashing. We just type text on the keyboard.

You can increase or decrease letters through this field:

And the font, that is, the type of letters, can be changed here:

This can be done both before printing and with ready-made text. It just needs to be selected first.

To do this, click on the left mouse button at the end of the text and, without releasing it, drag to the beginning. As soon as it is painted over with a different color (and, therefore, highlighted), the mouse button must be released.

A photo . Click on the "Insert" tab at the top of the program. Use the "Picture" and "Clip" (Picture) buttons to add images.

The Picture button is used to add a photo from your computer. To do this, select a photo through a special window.

Or you can just copy a photo from your computer and paste it into a slide.

"Clip" - these are pictures that are built into the program itself. You can select any of them through the search form on the right side.

More modern versions of PowerPoint also have a Snapshot button. Through it, you can take a picture of the screen and insert this picture directly into the slide.

But you can do it in the usual way, using a screenshot.

Table . Click on the "Insert" tab at the top of the program. To create a table, use the "Table" button in the left corner.

Select the desired number of cells and click the left mouse button to fix the result.

To fill the table, click on the desired cell and type the text. At the top, through the "Constructor" tab (Working with tables), you can change its design.

Graphs, charts. To create them, we also use the "Insert" tab - through the "Diagram" button.

After selecting the appropriate option, another program (Excel) with data will open. Through them, you need to edit the added diagram.

Video and sound. The corresponding buttons are also located in the "Insert" tab. "Sound" adds a musical accompaniment to the slide, and "Movie" (Video) - a video.

Other . Also, the "Insert" tab allows you to add geometric shapes, mathematical formulas, spectacular text (WordArt) and much more to your slides.

Demonstration

For a demo, go to Slide Show. By clicking on the "From Beginning" button, the presentation will start from the first slide. And by clicking on "From the current slide" - from the one that is currently open on the screen.

When the presentation is shown, each slide will be expanded to full screen. By default, switching between them occurs manually - with the mouse or the arrow buttons on the keyboard.

To exit demo mode, press the Esc key on your keyboard (top left).

If you want the slides to switch not manually, but automatically, click on the "Setting time" button.

After such a setting, as a rule, the slides will be displayed a little differently, which is not always convenient. To return to the previous view, simply double-click on any slide with the left mouse button.

Animation. During the demonstration, the slides follow each other without any effects - they just change. But you can set up different beautiful transitions between them. This is done using the "Animation" tab ("Transitions" in versions 2010-2016).

Here you can choose the appropriate transition. By default, it applies to the slide that is currently open. But you can apply it to all slides at once, to do this, click on the "Apply to all" button.

You can also make such transitions not only between slides, but also between elements. For example, a slide has a title, text, and a photo. You can make it so that the headline appears first, then the text smoothly appears, and after it the photo.

In PowerPoint 2007, there is a special part for this in the tab "Animation" and "Animation Settings".

In more modern versions of the program (2010-2016), a separate “Animation” tab was made to configure such transitions.

Before applying an effect to any element, it must first be selected.

To create a presentation on a computer running Windows 7 and higher, you must have PowerPoint installed, written and error-checked text, good quality pictures, and video materials. It is worth noting that PowerPoint is available on all PCs that have Microsoft Office installed.

Creating slides

From the creation of the first slide, work begins in Microsoft PowerPoint. To create an initial slide, follow these steps:

• Click "Start", "All Programs", select "Microsoft Office". We look for the desired program in the list.

• PowerPoint opens. The first slide is created automatically. It consists of a heading and a subheading.

• We fill in these fields. Enter a title and subtitle.

• In order to create a new slide, just select the appropriate function on the toolbar or right-click in the left menu and select "Create Slide".

• The next slide will have a different structure: title and text of the slide.

• If you need to change the structure of the slide, you must click on the "Slide Layout" button and select the appropriate option.

This way you can create any number of slides. All of these slides can be styled accordingly. The white background can be replaced in the following way.

• Go to the "Design" tab and select the appropriate theme.

• All slides will automatically change their appearance.

• If you want a certain theme to be applied to individual slides, you should right-click on the theme and select the appropriate option from the list. For example, "Apply to selected slides."

• As you can see, the first slide received a distinct design from the second.

Work with text

The text should be prepared in advance. It needs to be subtracted, checked for errors. Only in this case, you can prepare a high-quality presentation.

To work with text in the PowerPoint editor, there are special text blocks. The text in them can be typed or copied and pasted in the standard way (Ctrl + A - select, Ctrl + C - copy, Ctrl + V - paste).

Pasted text can be formatted. To do this, on the toolbar, you can select the font type and size, spacing, text orientation, bulleted and numbered lists.

It is also worth noting that you can insert a WordArt object instead of a title. To do this, go to the "Insert" tab and select the letter "A", which is responsible for WordArt objects.

In this way, we add text for all slides.

IMPORTANT! Don't put too much text on your slides. All material must be presented concisely. The person who will watch the presentation should not be busy reading. He should have time to listen to the speaker.

Adding pictures and working with them

If you add a picture to your presentation, it will become more interesting. However, for one slide, we recommend using no more than two high-quality pictures. Overflowing one slide with images would be inappropriate.

To insert an image in the PowerPoint editor there is a whole block. It is enough to go to the "Insert" tab and select "Drawing", "Picture", "Snapshot", "Photo Album".

It is worth noting that no matter which method you choose, you will need to specify the location where the image is stored.

After selecting a picture and adding it to the slide, the position and size can be changed. To do this, use the dots at the corners of the picture.

Also, if the picture interferes, you can specify its location "in the background". In this case, the text will be superimposed on top of the image.

Adding tables and graphs

If you need to prepare a business presentation in which you need to use statistical data, the program has a function to insert tables and charts. You can insert a table from Excel or draw and fill it out already in the editor.

In the first case (pasting from Excel), you should do the following:

• Select "Insert", "Table" and "Paste with Excel".

• Next, select the filled cells from the original table, copy and paste them into the presentation table.

If there is no completed table, you should click "Table" and select the number of rows and columns. During selection, the presentation window will display the dimensions of the table. However, they can be adjusted.

Then fill in the table with the necessary information.

You can also add graphs and charts to your presentation. To do this, in the "Insert" tab, you need to click on the "Chart" button or select the same icon on the slide itself.

Then choose the chart type.

The Excel file will open. Populate the table with data.

After filling in the table, we return back to the presentation. A chart will appear here.

Thus, the presentation can be used to provide reports, compare data.

IMPORTANT! After closing the Excel file, the chart will not disappear.

Working with video and audio

You can also add video and audio to your presentation. To add a video. It is worth doing the following:

• Go to the "Insert" tab and select "Video". Next, specify "From file" or "From site".

• Next, indicate where the video is located. Select the video and click "Insert".

• Embedding the video will take some time. Do not click the "Cancel" button. The larger the file, the longer it will take to download.

To add audio, you should click on the "Sound" button and point to the file.

If you want the sound to last throughout the presentation, it's worth in the "Playback" tab, in the "Start" section, set the value to "For all slides."

You can also adjust the volume of the background music. To do this, just click on the "Volume" button and specify the sound level.

To prevent the sound icon from being displayed on slides, it is worth checking the "Hide when showing" box.

Adding special effects

Special effects should mean transitions between slides, the appearance and disappearance of text. To add special effects, you need to select the first slide, the title in it and go to the "Animation" tab. Click here to add animation.

Specify "On click" or set the time range for the animation to occur.

It is worth noting that the animation will have to be set for each title and text separately. All animated elements will be indicated by numbers.

You can also set an output for each element. This is a special effect with which the title, picture or text will disappear. This function is in the same section as the input, only you will need to scroll the slider down.

After designing the first slide, you should go to the second and set the animation for each element separately.

Saving and viewing a project

After designing all the slides, you need to set up the presentation. Go to the first slide and press "F5". The project preview will start. We look and study the shortcomings. We fix them. Then go to the "Slide Show" tab and click "Show Settings". We indicate how the slides will change (by time or manually), the display parameters, the order of the slides.

You can start the presentation by double-clicking.

How to create a presentation, see the video:

Our age is the age of computer technology, a time when everything goes digital and is created on a computer. Today, at various events, it is no longer enough just to talk about your idea, you need to present it as best as possible. Presentations made on the computer began to open up new possibilities, for which they gained their immense popularity. Today, we will teach you how to create an interesting presentation in Powerpoint (included in the Microsoft Office suite).

1. In order not to lose the attention of the audience, try to make the presentation not very large.

2. Choose the right size, color and font that will be visible and understandable to everyone.

3. Use no more than 25 words per slide.

4. The background of the slides should not merge with the color of the text.

5. Check spelling.

Instruction. How to make a presentation in powerpoint?

Step #1. Properly prepare the information that you want to present through the presentation. Do not forget that this is an addition to your report, not a replacement.

Step #2. We start the program.

Step #3. To create a presentation, click: “File → New → New presentation”.

Step number 4. You can decorate your presentation using the Design → Themes function. Among the proposed topics, you can choose the most suitable for the topic of your speech.

Step number 5. All entered information can be edited by changing the font, color and size of the text.

Step number 6. You can also place the information you need in the form of graphs, diagrams, tables, pictures and other things.

Using the Insert tab.

Step number 7. How to make a presentation with music? As well as graphic files, you can also add music by setting all the playback settings. In the Insert tab, click Media Clips, then Sound. After that, a dialog box pops up, through which we select the audio file you need.

Step number 8. Each inscription or picture can be embellished a little by adding an animation effect. Animation tab, after selecting any element.

Step number 9. We make switching slides more beautiful, use the "Transition to the next slide" function in the "Animation" tab. The program offers more than a dozen transitions, the choice is yours!

• Platforms: Windows, macOS, web, Android and iOS.
• Price: from 3,400 rubles per year as part of the Office 365 software package, the web version is available for free.

This program is so popular that its name has become a household name. When it comes to presentation software, PowerPoint is the first thing that comes to mind for most users.

It is worth noting that this popularity is well deserved. PowerPoint offers all the features you need to create stylish, interactive presentations. A large number of editing tools, backgrounds, templates and fonts, the ability to work in a team over the Web, insert video, audio, tables and graphics - all this and much more is in PowerPoint.

In truth, there are so many features and settings that this abundance can confuse a novice user. But for authors who create complex, professional presentations, PowerPoint is perfect.

• Platforms: macOS, web and iOS.
• Price: is free.

Apple Keynote is another software heavyweight that can easily compete with Microsoft PowerPoint on an equal footing. Keynote comes with a rich set of beautiful effects, themes, fonts, and versatile text editing tools to make your ideas look professional. The project allows you to work collaboratively over the Internet and is compatible with PowerPoint formats.

The main differences between the two products include the cost and number of supported platforms. So, Apple Keynote does not have versions for Windows (although it is available through the site) and Android, but it is offered free of charge to all owners of iOS devices and Macs.

• Platforms: web, chrome, android and ios.
• Price: is free.

Google Slides has attracted a huge number of users working in teams. This is because the developers have placed special emphasis on collaborative editing of presentations, having worked best on the online part of the project. You can edit slides together with colleagues in real time. Changes made by each user are recorded in a special log.

However, you can edit and save presentations offline. Just install the browser extension. Here you'll find most of the basic slide features found in PowerPoint. In addition, the Google service works great with PowerPoint formats, is very easy to learn, and is available for free.

• Platforms: Windows, macOS, Linux, Android and iOS.
• Price: is free.

Impress is a simplified alternative to PowerPoint and other professional presentation software. This program lacks a beautiful interface, some design features and online functions for working in teams. In addition, the Impress apps for mobile devices have been heavily stripped down.

On the other hand, unlike many competitors, the program is absolutely free, available on all platforms and compatible even with older OS versions like Windows XP.

5. Prezi

• Platforms: Windows, macOS, Android and iOS.
• Price: Free or from $15/month for offline version.

Among other programs from the list, Prezi stands apart. The creators of this project abandoned the usual slide format. Your presentation looks like one big map where you can place text, video, pictures, and more. During the show, the image does not move from slide to slide, but from one section of the map to another. At the same time, the desired areas are enlarged with the help of beautiful effects.

Prezi can be used for business presentations as well, but it's best suited for creative presentations. Even without the skills of a designer, you can create a dynamic non-linear presentation that can present absolutely any topic in a fascinating way. There are plenty of design features in Prezi. There is also an opportunity to work with colleagues online.

We live in an amazing time. The world is changing rapidly, and by 2020 the digital universe will grow tenfold. There will be even more diverse content, it will be more and more difficult for our overloaded brain to perceive it.

To cope with such an influx of information, you need to learn how to properly structure and present it.

How to create an effective presentation and what mistakes to avoid in the process?

Rule 1: Engage with Content

During one of my lectures, I was asked: “Alexander, how do you see a successful presentation?”. I thought for a long time, looking for arguments, because success in this business consists of many factors.

First of all, interesting, structured and well-presented content.

Such that during the presentation the listener looked at the phone for only one purpose - to take pictures of the slides, and not to check the Facebook feed.

So that his eyes would burn and the desire to create would appear.

But how do you know if the audience is ready, if they are interested in how involved they are?

First you need to come to terms with an important fact: people do not go to think and strain. And they probably don't care about your presentation. However, how you present and what they see can change their mind.

Dave Paradis is a presentation specialist who did some research on his site.

He asked people a question: what do they dislike about presentations? Based on thousands of people's responses, he formed two important remarks for any speaker.

Rule 2. Do not read the text from the slides

69% of respondents answered that they hate it when the speaker repeats the text placed on the slides of his presentation. You must explain the information on each slide in your own words. Otherwise, you risk that your audience will simply fall asleep.

Rule 3. Don't "shrink" :)

48% of people cannot tolerate too small font in the presentation. You can come up with ingenious text for each slide, but all your creativity will go down the drain if this text is unreadable.

Rule 4. Joke and be sincere

Will Stefan at TED-x knows how to laugh at himself even during important presentations.

Look. Make a conclusion. Smile. The audience will appreciate your ease of communication and simplicity of speech.

Rule 5: Use the right fonts

In 2012, The New York Times conducted an experiment called "Are you an optimist or a pessimist?".

Its participants had to read an excerpt from the book and answer "yes" or "no" to several questions.

The purpose of the experiment: to determine whether the font affects the reader's trust in the text.

Forty thousand people participated and were shown the same paragraph in different fonts: Comic Sans, Computer Modern, Georgia, Trebuchet, Baskerville, Helvetica.

The result is that the text written in Comic Sans and Helvetica did not inspire confidence among readers, but Baskerville, on the contrary, received consent and approval. According to psychologists, this is due to its formal appearance.

Rule 6. Visualize

We all perceive information differently. You tell the person: make a beautiful presentation. You draw a specific example in your head.

And you don’t even realize that in his mind a beautiful presentation looks completely different.

Therefore, it is better to show five pictures than to explain everything in words once.

Before your speech, you need to pick up clear illustrations of your key message. It doesn't matter what you sell - lunch boxes, your consultations or life insurance.

Show your audience five pictures

You

Your product

Benefits of your product

Happy buyers

Metrics of your success

Rule 7. Simplify

Most people think that making a presentation on a white background is boring and unprofessional. They are convinced that it is worth changing the color - “magic” will happen and the client will immediately accept the order. But this is a delusion.

We try to "embellish" the slide with a large number of objects, although we can explain its essence in one word or picture.

Your goal is not to reach the level of Rembrandt's skill. An overly detailed and elaborate drawing only distracts the audience from the idea you intend to convey. (Dan Roam, author of Visual Thinking)

Using illustrations and a minimum of text, we help convey our thoughts to the audience and capture their attention.

Less is not boring. The design of the one dollar bill is over 150 years old, and it only gets better every year.

It is constantly visually changed, leaving only the most important on the bill. Today, the banknote is beautiful in its simplicity.

Rule 8. Rehearse your performance

If you don't have time to prepare a presentation, why should the client take the time to do so? How will you enter the hall? What will you say first? Your laptop will have ten percent charge, and where do you expect to find an outlet? Will you rehearse a few scripts and your speech?

There is only one answer to all questions: you need to prepare for important meetings and presentations. It is not enough to create a presentation with cool content and pictures, you need to be able to present it. At the performance, you must be understood, heard and accepted.

Creating an effective presentation isn't just about adding cool content and pictures to your slides, it's about presenting them. At the speech, you should be understood, heard and accepted.)

Imagine: a person comes into the hall and starts rushing about - then the 1st slide, then the 7th, then back to the 3rd. Worries, worries, forgets. Will you understand anything? I don't think.

People feel very good about other people. When you are not ready, not sure, you can see it from a distance. So my advice is to rehearse your presentation in front of a mirror at least three times.

Meet on the cover

Imagine you came to a meeting, amazed everyone with a cool presentation, added the person you were “selling” to as a friend on Facebook, and you have a flower or a skull on your profile picture.

First, it's weird. Secondly, in two weeks, when you write to a person in the messenger, he will not remember your face.

Open messenger. If you see letters or a person who has his back turned to you on the avatar, do you remember the face of the interlocutor without his name?

Presentations make a difference. This does not necessarily mean that they are changing the audience. This can also happen, but I'm not talking about that now. Presentations transform you and your own ideas. It's not about making you rich and famous with their help. It's about becoming different, better people. You will become more knowledgeable, more understanding, more sincere and more passionate. ( Alexey Kapterev, presentation expert)

No matter how cool your presentation in PowerPoint is, if you have a picture in a bad resolution on your profile picture, they will forget about the presentation.

Remember that your Facebook profile is selling while you sleep. They visit it, read it, look for something interesting. The visual design of your page is very important.

Can I ask you to do one thing? Upload your facebook avatar with a white background and make a cover with your photo and a brief description of what you do.

Over time, you will realize that you are “meeting by the cover”, and you will get a specific result from communication.

Presentation by mail: 5 life hacks

A presentation in front of an audience is very different from the one you need to mail.

What I advise you to pay attention to before sending a presentation to a client:

The title slide always sells. Your first picture should be provocative, unusual. Looking at it, a person should want to know more.